Deputations

 

Regulation 37 of the Local Government (Meeting Procedures) Regulations 2005 provides as follows:

"(1)  The chairperson of a meeting, including a closed meeting, may invite a person -

 (a)  to address the meeting; and
 (b)  to make statements or deliver reports.

(2)  An invitation under sub regulation (1) may be subject to any condition the council may impose on deputations."

Minute No. 167/2005 - 20.06.2005 provides as follows:

"That the following conditions be imposed on deputations to meetings of the Council or a Council committee:

1   Any person who intends to comprise a deputation to the Council or a Council committee is to make a written request to the chairperson setting out:

 (a)  the likely members of the delegation; and
 (b)  the nature of the matter or matters intended to be placed before the Council or Council committee.

2   The chairperson and the General Manager are to decide whether or not the deputation is to be received and in the event of a refusal all Councillors are to be advised as soon as possible of the application and the reason(s) for refusal.

3   If the chairperson and General Manager decide that the deputation is to be received, the General Manager is to note the item on the appropriate agenda.

4   Unless the Council or Council committee decides otherwise, the recommendation, request or other matter placed before the Council or Council committee by the deputation is not to be considered:

 (a) until the deputation has withdrawn; and
 (b) unless advice has been provided under section 65 of the Local Government Act 1993.

5   A deputation:

 (a) is not to exceed three persons; and
 (b) is not to be permitted to continue in attendance on the Council or Council committee for a longer period than 20 minutes."